AI co-workers / Mid-market firms, 50–500 people
An AI co-worker that takes over one job. Live in 4–6 weeks.
Not a chatbot. A system that reads, checks, drafts and files — under rules you set, with a person approving what matters. Filter by the job or by your industry.
13 co-workers, ready to build
Each card shows what it takes over, what a person still approves, the tools it works with and the weeks to live.
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Sales & quotes
Lead Response & Follow-up
- Takes over
- Answers every new enquiry from your website, inbox or CRM within minutes with a reply drafted from your offer, logs the lead, follows up at your intervals until there is an answer.
- A person still approves
- Every reply in the first weeks; afterwards any price, discount or meeting that is promised.
- Works with
- HubSpot, Teamleader, Pipedrive, Outlook/M365, Gmail …and your ERP or CRM through its API
- Time to live
- 4 weeks
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Finance & admin
Invoice Intake Co-worker
- Takes over
- Reads supplier invoices from the mailbox, matches them to orders and deliveries, codes them for the ledger, files them.
- A person still approves
- Anything over €5,000, without a matching order, or from a new supplier.
- Works with
- Exact Online, Winbooks, Yuki, Peppol, Outlook/Gmail …and your ERP or CRM through its API
- Time to live
- 6 weeks
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Sales & quotes
Quote Drafter
- Takes over
- Turns a customer request into a first-draft quote from your price list, past quotes and stock levels.
- A person still approves
- Every quote before it is sent; discounts above your rule.
- Works with
- Teamleader, Odoo, HubSpot, Excel price lists …and your ERP or CRM through its API
- Time to live
- 6 weeks
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Customer service
Customer Service (inbox and cases)
- Takes over
- Logs every inbound message as a case, answers what your approved knowledge already covers, routes the rest to the right person with a summary, keeps the customer informed until it is closed.
- A person still approves
- Any reply that changes a price, a date or a commitment; any refund, credit note or escalated complaint.
- Works with
- Outlook/M365, Gmail, Zendesk, Teamleader, Odoo …and your ERP or CRM through its API
- Time to live
- 6 weeks
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Documents, HR & compliance
Contract Checker
- Takes over
- Reads incoming contracts and NDAs, checks them against your standard positions, marks deviations, drafts the reply.
- A person still approves
- Every deviation and every signature.
- Works with
- SharePoint, Google Drive, DocuSign …and your ERP or CRM through its API
- Time to live
- 8 weeks
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Operations Live
Customs Declaration Prep
- Takes over
- Classifies goods, calculates duty, prepares the declaration from the commercial invoice and packing list. Live for classification (TaxHub).
- A person still approves
- Every code below your confidence threshold; every declaration before filing.
- Works with
- TaxHub, your customs declaration software …and your ERP or CRM through its API
- Time to live
- 6 weeks
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Sales & quotes
Tender Response Assistant
- Takes over
- Reads a tender, builds the compliance matrix, drafts answers from your past bids and approved texts.
- A person still approves
- The go/no-go and every submitted page.
- Works with
- e-Procurement exports, SharePoint, Word …and your ERP or CRM through its API
- Time to live
- 8 weeks
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Knowledge & reporting
Knowledge Answering
- Takes over
- Answers staff questions from your approved documents with the source shown — via the Knowledge Broker.
- A person still approves
- What counts as approved content; anything client-facing.
- Works with
- SharePoint, Google Drive, Copilot, Claude, ChatGPT …and your ERP or CRM through its API
- Time to live
- 10 weeks
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Knowledge & reporting
Reporting Assembler
- Takes over
- Pulls the monthly figures from your systems, builds the report in your template, writes the first-draft commentary.
- A person still approves
- Every number's source once, then every report before it goes out.
- Works with
- Exact Online, Power BI, Excel, Google Sheets …and your ERP or CRM through its API
- Time to live
- 6 weeks
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Finance & admin
Payment Reminder Co-worker
- Takes over
- Watches overdue invoices, sends reminders in your tone at your intervals, spots disputes and hands them to a person.
- A person still approves
- The tone and schedule once; any formal notice or payment plan.
- Works with
- Exact Online, Winbooks, Yuki, Outlook/Gmail …and your ERP or CRM through its API
- Time to live
- 4 weeks
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Operations
Order Entry from Email
- Takes over
- Turns orders that arrive as email, PDF or spreadsheet into orders in your ERP, checks prices and stock, sends the confirmation.
- A person still approves
- Price deviations, new customers, anything out of stock.
- Works with
- Odoo, Exact Online, SAP Business One, Outlook/M365 …and your ERP or CRM through its API
- Time to live
- 6 weeks
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Documents, HR & compliance
Client Onboarding & KYC Pack
- Takes over
- Collects the documents a new client must supply, runs the identity and UBO checks against your checklist, assembles the engagement file and the letter.
- A person still approves
- Every acceptance decision and every engagement letter before it is sent.
- Works with
- Silverfin, Exact Online, SharePoint, DocuSign, your KYC provider …and your ERP or CRM through its API
- Time to live
- 6 weeks
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Finance & admin
VAT Return Prep
- Takes over
- Reconciles the period's ledgers, flags missing invoices and odd VAT codes, prepares the return and the client's question list.
- A person still approves
- Every return before filing; every correction posted to the ledger.
- Works with
- Exact Online, Winbooks, Yuki, Silverfin, Peppol …and your ERP or CRM through its API
- Time to live
- 6 weeks
How it works with your tools
We connect to what you already run: Microsoft 365 and SharePoint, Google Workspace, Exact Online, Winbooks, Yuki, Odoo, Teamleader, your mailbox and your customs software — and your ERP or CRM through its API. Nothing is replaced.
What you keep
You own the system, the data and the configuration. Every action is recorded and reviewable. Your data stays in Europe. If we stop working together, it keeps running.
How it starts
A free 3-hour diagnostic session. We map the job and agree the rules, then send a signed scope and price. First co-worker live 4–6 weeks after you sign.
Start with one
Which job should stop landing on your team's desk?
Pick a card, or tell us in 30 minutes what keeps piling up.